Privacy Statement

Senarai: Journal of Islamic Heritage and Civilization ("the Journal") is committed to protecting the privacy, confidentiality, and personal data of all authors, reviewers, editors, readers, and website visitors. This Privacy Statement explains what information we collect, how we use it, with whom we may share it, how long we retain it, and the rights available to you under applicable data protection laws. By accessing the Journal’s website, registering an account, submitting a manuscript, or otherwise providing personal information to the Journal, you acknowledge that you have read and understood this Privacy Statement.

1. Scope of this Statement

This Privacy Statement applies to personal data collected through the Journal’s website, submission system, editorial workflows, peer-review processes, correspondence channels, and related services managed by the Journal. It does not apply to third-party websites, services, or platforms that may be linked from the Journal’s website.

2. Information We Collect

The Journal may collect the following categories of information, depending on your role and interaction with the Journal:

Account and identity data: name, title, institutional affiliation, country, email address, username, password, ORCID iD, and other registration details.
Submission data: manuscript title, abstract, keywords, full text, author information, acknowledgments, funding information, declarations, supplementary files, and metadata associated with the submission.
Peer-review data: reviewer names, affiliations, expertise areas, invitations, review reports, editorial decisions, correspondence, and review history. Where blind review is used, reviewer identity will remain confidential to the extent permitted by the Journal’s editorial workflow.
Editorial and administrative data: editorial roles, correspondence records, workflow notes, and internal processing information necessary for journal management.
Technical and usage data: IP address, browser type, device information, operating system, access timestamps, pages visited, referring pages, session data, and cookies or similar technologies used for site functionality and analytics.
Communications data: emails, messages, requests, and correspondence sent to the Journal.
Public publication data: names of authors, affiliations, article title, abstract, keywords, references, acknowledgments, and other information intended for publication.

3. How We Use Personal Data

The Journal uses personal data only for legitimate editorial, publication, administrative, technical, and legal purposes, including to:

manage user registration, submission, peer review, editing, copyediting, production, and publication;
communicate with authors, reviewers, editors, and readers;
verify authorship, editorial responsibility, institutional affiliation, and research integrity;
publish scholarly content and maintain the integrity of the academic record;
prevent fraud, abuse, spam, plagiarism, unauthorized access, and other misuse of the Journal’s systems;
analyze website performance, improve user experience, and maintain system functionality;
comply with applicable legal, regulatory, ethical, and institutional obligations.

4. Legal Basis for Processing

Where applicable law requires a legal basis for processing personal data, the Journal processes data on one or more of the following grounds: the performance of editorial and publication services, compliance with legal obligations, the Journal’s legitimate interests in operating a scholarly publication, and consent where consent is specifically required. Where consent is the legal basis, you may withdraw it at any time, without affecting the lawfulness of processing carried out before withdrawal.

5. Confidentiality in Peer Review

The Journal treats peer-review information as confidential. Review reports, reviewer identities, editorial deliberations, and related correspondence are accessible only to persons who require access for editorial processing and publication management. Reviewers are expected to respect the confidentiality of the manuscripts they evaluate and must not disclose manuscript content or use it for personal advantage.

6. Data Sharing and Disclosure

The Journal does not sell, rent, or trade personal data. Personal information may be shared only when necessary and only with the following parties:

Journal staff and editorial board members who need the information to perform editorial, review, production, or administrative duties.
Service providers and processors that support hosting, website maintenance, plagiarism detection, indexing, digital preservation, email delivery, analytics, backup, or security, subject to appropriate confidentiality and data-protection safeguards.
Indexing, archiving, and discovery services where publication metadata must be transmitted for scholarly visibility, preservation, or citation tracking.
Legal or regulatory authorities when disclosure is required by law, court order, or lawful request.
Other parties only with your explicit consent or where disclosure is otherwise lawfully permitted.

7. International Transfers

Because scholarly publishing is often global, your personal data may be stored or processed in countries other than your own. Where such transfers occur, the Journal will take reasonable steps to ensure that appropriate safeguards are in place and that the data continues to receive a level of protection consistent with applicable law and the Journal’s confidentiality obligations.

8. Data Retention

The Journal retains personal data only for as long as necessary to fulfill the purposes described in this Statement, to maintain the scholarly record, to meet legal and institutional requirements, and to resolve editorial, ethical, or administrative matters. Retention periods may vary depending on the type of information, the stage of publication, and applicable law. When data is no longer required, it will be securely deleted, anonymized, or archived in accordance with the Journal’s retention practices.

9. Cookies and Analytics

The Journal may use cookies and similar technologies to enable essential website functions, remember user preferences, improve navigation, and analyze site traffic. Analytics data may be collected in aggregated or pseudonymized form where possible. You may manage cookie settings through your browser, although disabling certain cookies may affect site functionality.

10. Security Measures

The Journal applies reasonable administrative, technical, and organizational safeguards to protect personal data against unauthorized access, alteration, disclosure, loss, or destruction. These measures may include access controls, password protection, role-based permissions, secure hosting, encryption where available, routine backups, and limited access to sensitive editorial records. However, no electronic system can be guaranteed to be completely secure.

11. Your Rights

Subject to applicable law, you may have the right to request access to your personal data, request correction of inaccurate information, request deletion of information, object to or restrict certain processing, withdraw consent where processing is based on consent, and request a copy of the information you have provided. You may also have the right to complain to a competent data-protection authority or other relevant regulator. Requests will be handled as promptly as reasonably possible and in accordance with applicable legal obligations.

12. Public Nature of Published Content

Once an article is published, certain information becomes part of the public scholarly record. This may include author names, affiliations, ORCID iDs, article metadata, abstracts, full text, references, acknowledgments, funding statements, and any other content intended for publication. Authors should therefore avoid including unnecessary personal data in manuscripts, supplementary files, or correspondence.

13. Children’s Data

The Journal is not intended for children, and it does not knowingly collect personal data from minors except where such information is legitimately submitted in a scholarly, editorial, or institutional context and only where permitted by law. If the Journal becomes aware that it has collected personal data from a minor without appropriate authorization, it will take reasonable steps to address the issue in accordance with applicable legal requirements.

14. Third-Party Websites and Services

The Journal website may contain links to external websites or services that are not controlled by the Journal. The Journal is not responsible for the privacy practices, content, or security of those third-party websites. Users are encouraged to review the privacy policies of any external services they use.

15. Changes to This Privacy Statement

The Journal may revise this Privacy Statement from time to time to reflect changes in law, technology, editorial practice, or operational needs. Any updates will be posted on this page with a revised effective date. Continued use of the Journal’s website or services after a change has been posted constitutes acceptance of the updated Statement.

16. Contact

If you have any questions about this Privacy Statement or the handling of your personal data, please contact the Journal’s editorial office at:
Email: Senarai@tunasharapanummat.or.id
Address: Sriwijaya VI No.103, Cigereleng, Kec. Regol, Bandung 40524, Jawa Barat, Indonesia.

By using this website or submitting information to the Journal, you acknowledge that you have read this Privacy Statement and agree to the collection and use of information as described herein, subject always to applicable law.